Term 1: Eligibility to Apply for Sponsorship
In order to be eligible to apply for sponsorship, the following criteria must be fulfilled:
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the student must be aged between 18 and 28 at the time of the conference;
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the student must hold the nationality of an ESA Member State or Cooperating State*;
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at the time of application, the student must be enrolled as a full-time undergraduate or PhD student in a University in an ESA Member State or Cooperating State, studying or researching a subject which is related to one or more of the conference session topics;
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the student must submit an abstract related to their studies, thesis or project work, which they are prepared to present as either:
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a paper (oral or poster presentation) in one of the scientific/technical sessions of the conference, or:
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a demonstration or workshop in the exhibition or at a special event related to the conference.
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priority will be given to students who have never taken part in an activity sponsored by ESA Education.
N.B. The abstract is an individual effort and should reflect the students own personal work. The same abstract cannot be submitted by more than one student.
Term 2: Extent of Sponsorship
The sponsorship will cover the following expenses:
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student registration fee to the conference;
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economy travel costs from designated departure points to the conference location;
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accommodation and breakfast with the group for the duration of the conference, in shared rooms in a designated hotel.
In some cases additional costs, such as some meals or local transport, will also be covered. More precise information, including the expected arrival and departure dates to and from the conference location, will be specified when the sponsorship opportunity is announced on the ESA Education Portal.
Students will be responsible for the cost of travel from their home towns to the designated departure points and back, as well as for the costs of all non-sponsored meals, local transport and other living expenses.
They will also have to make their own arrangements for passports, visas, travel insurance and medical insurance. Information on the various insurances required are available in this liability and medical document, which is signed by all successful candidates.
Term 3: Conditions of Sponsorship
Students who are selected for sponsorship commit to taking the following actions:
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Before the conference – responding to ESA’s requests for information related to the participation programme, e.g. regarding travel plans, choice of conference sessions, etc.;
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During the conference – attending all compulsory sessions of the conference and participating in ESA elements of the exhibition and special events as required;
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At the end of the conference – completing an ESA questionnaire or writing a report about their experience;
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After the conference – giving a presentation in their University about ESA Education projects.
ESA reserves the right to amend those terms & conditions without any prior notice.
* The 18 ESA Member States are: Austria, Belgium, Czech Republic, Denmark, Finland, France, Germany, Greece, Ireland, Italy, Luxembourg, the Netherlands, Norway, Portugal, Spain, Sweden, Switzerland, United Kingdom. Canada, Hungary, Poland and Romania participate in some ESA projects under cooperation agreements.